ctcLink Training

ctcLink Training

Activate your ctcLink Account

 Activate your employee ctcLink Account pdf

Activate your employee ctcLink Account pdf

Help Resources for Employees:

FYI: We've also developed a web resource section called How Do I...? to help employees complete essential tasks in ctcLink based on your role and department.

Additional Resources

ctcLink Reference Center

SBCTC hosts a detailed PeopleSoft reference called the ctcLink Reference Center. This is a great resource for detailed instructions on how a particular aspect of ctcLink will work.

Data Services and Coding Manual

SBCTC’s Data Services team has a website focused on how important data will get reported out of ctcLink. They also maintain a Student and Course Coding Manual that describes how specific types of students and types of courses are coded in both PeopleSoft and the legacy SMS system.

Glossary

One of the best steps you can take is to begin learning the language of PeopleSoft. The state board’s training team has a helpful online glossary, which is a good way to start learning the terms.

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Employee Training

Below you will find trainings based on your role and department. We want to help you complete the essential tasks to help you learn how to navigate ctcLink. Look for your department name below for trainings assigned to your area.

Directions for Signing Up for a Training:

  1. Go to the ctcLink Training Registration page (opens new tab on the SBCTC website).

  2. Complete the registration. For Institution, choose Bellingham Technical College from the pull-down menu. For Email Address, enter your BTC email address (e.g., bsmith@btc.edu).

  3. Select the courses for which you would like to register. Note: courses for employees vary by employee type and function. Please refer to the courses listed in your employee group below. 

  4. When you next log in to Canvas, the training courses you selected will be available under your course list.

Important Notes: The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting. If you encounter any issues or don't have a Canvas account, contact eLearning. Supervisors are provided reports of which employees have completed which courses. Review the entire library of ctcLink training courses (links to SBCTC site).

All Employees or Managers

  • All Employees

    All Employees - If you don't work with student or employee data or financial information, you will still want to complete the training on employee self-service, as our current time and leave reporting system will be replaced with ctcLink.

    Enroll in Canvas courses.

     

  • All Managers

    If you don't work with student or employee data or financial information but supervise someone or manage a budget, you will want to complete the following:

    Enroll in Canvas courses. 

     

Student Services Employees

A common core of courses is set for all student services employees; additional courses are required for employees in specific functions/roles.

  • Core Training for All Student Services Employees
    • PeopleSoft Fundamentals 9.2 (optional)
    • CC100 Campus Community (Student Information)
    • CS100 Student Self-Service
    • CH100 CS Staff Self-Service
    • ES100 HCM Employee Self-Service
    • EX100 Travel & Expenses: General User

    Enroll in Canvas courses. 

     

  • Admissions - Additional Training
    • CC100 Campus Community
    • CC101 Managing 3Cs & Message Center
    • CC201 3Cs Communications Setup
    • RA101 Admissions
    • RA201 Admissions: OAA Suspense Management

    Enroll in Canvas courses. 

     

  • Advising & Student Support - Additional Training
    • CA100 Advisor Self-Service
    • AS100 Academic Structure
    • AA100 Academic Advisement Rules
    • CC101 Managing 3Cs & Message Center
    • SR100 Curriculum Management: Course Catalog
    • SR101 Curriculum Management: Class Scheduling
    • SR102 Student Records: Beginning of Term Processes
    • SR103 Student Records: Enrollment Processes
    • SR105 Credentials Management: Evaluations & Transfer Credit
    • SR106 Credentials Management: End of Term & Graduation
    • SR107 Special Student Populations

    Enroll in Canvas courses. 

     

  • Curriculum Management - Additional Training
    • AA100 Academic Advisement Rules
    • AS100 Academic Structure
    • CC101 Managing 3Cs & Message Center
    • SR100 Curriculum Management: Course Catalog
    • SR101 Curriculum Management: Class Scheduling
    • SR105 Credentials Management: Evaluations & Transfer Credit
    • SR106 Credentials Management: End of Term & Graduation
    • SR107 Special Student Populations (optional)
    • CE100 Continuing Education (optional)
    • CF100 Faculty Self-Service (optional)

    Enroll in Canvas courses. 

     

  • Financial Aid - Additional Training
    • CC100 Campus Community
    • CC101 Managing 3Cs & Message Center
    • CC201 3Cs Communications Setup
    • FA100 ISIR Processing
    • FA101 Managing 3Cs & Processing FA Applications
    • FA102 Awarding Financial Aid & SAP
    • FA103 Authorizing & Disbursing Financial Aid
    • FA104 Processing Pell Payments & Direct Loans
    • FA105 Processing Return to Title IC (R2T4)
    • FA106 Financial Aid Reporting (FISAP, SNG, URR)
    • FA107 Reconciliation, Including Work-Study
    • FA206 Intermediate Reporting (WCG, FISAP)
    • FA207 Intermediate Financial Aid Reconciliation
    • SF100 Tuition Calculation
    • SF106 Term Rollover

    Enroll in Canvas courses. 

     

  • Student Financials - Additional Training
    • SF100 Tuition Calculation
    • SF101 Cashiering
    • SF102 Refunds
    • SF103 Payment Plans
    • SF104 Third-Party Contracts
    • SF105 Collections
    • SF106 Term Rollover
    • SF205 Intermediate Collections

    Enroll in Canvas courses. 

     

  • Student Leadership & Development - Additional Training
    • CA100 Advisor Self-Service
    • CC101 Managing 3Cs & Message Center
    • SR107 Special Student Populations

    Enroll in Canvas courses. 

     

  • Student Registration & Records - Additional Training
    • AA100 Academic Advisement Rules
    • AS100 Academic Structure
    • CC101 Managing 3Cs & Message Center
    • CC201 3Cs Communications Setup
    • SF106 Term Rollover
    • SR102 Student Records: Beginning of Term Processes
    • SR103 Student Records: Enrollment Processes
    • SR104 Student Records: End of Term Processes
    • SR105 Credentials Management: Evaluations & Transfer Credit
    • SR106 Credentials Management: End of Term & Graduation
    • SR107 Special Student Populations
    • SR100 Curriculum Management: Course Catalog
    • SR101 Curriculum Management: Class Scheduling

    Enroll in Canvas courses. 

     

Finance and Administrative Employees

A common core of courses is set for all finance and administrative employees; additional courses are required for employees in specific functions/roles.

Human Resources (HR) and Payroll Employees

A common core of courses is set for all HR and payroll employees; additional courses are required for employees in specific functions/roles.

Instructional Employees and Faculty

A common core of courses is set for all instructional employees and faculty; additional courses are required for employees in specific functions/roles.

Executives and Administrative and Executive Assistants

  • Executives
    • PeopleSoft Fundamentals 9.2 (optional)
    • ES100 HCM Employee Self-Service
    • EX100 Travel & Expenses: General Use
    • EX101 Travel & Expenses: Approver
    • PU100 Purchasing: Requisitions
    • MS100 HCM Manager Self-Service
    • AS100 Academic Structure

    Enroll in Canvas courses. 

  • Administrative and Executive Assistants
    • PeopleSoft Fundamentals 9.2 (optional)
    • ES100 HCM Employee Self-Service
    • MS100 HCM Manager Self-Service
    • EX100 Travel & Expenses: General Use
    • EX101 Travel & Expenses: Approver
    • PU100 Purchasing: Requisitions

    Enroll in Canvas courses. 

Computer Services Employees

  • Computer Services Employees
    • PeopleSoft Fundamentals 9.2 (optional)
    • ES100 HCM Employee Self-Service
    • MS100 HCM Manager Self-Service
    • EX100 Travel & Expenses: General Use
    • EX101 Travel & Expenses: Approver
    • PU100 Purchasing: Requisitions
    • CC100 Campus Community

    Enroll in Canvas courses. 

Data Reporting (Queries)

  • Data Reporting (Queries)

    PeopleSoft and Legacy State Reporting

    PeopleSoft Reporting (PSQuery)

    For most users

    For folks who may need to create their own queries

    Information for Reporting Student Data

    For Institutional Planning and Advancement or other employees reporting on PS student or instructions data, the following Campus Solutions courses are also recommended.

    Enroll in these training sessions online

    • CC100 Campus Community (Student Information)
    • AS100 Academic Structure
    • SR100 Curriculum Management: Course Catalog
    • SR101 Curriculum Management: Class Scheduling
    • SR105 Credentials Management: Evaluations & Transfer Credit
    • SR106 Credentials Management: End of Term & Graduation
    • SR107 Special Student Populations
    • CC101 Managing 3Cs & Message Center

    Enroll in Canvas courses. 

Facilities

  • Purchasing Courses

    ctcLink includes a built-in process for creating a purchase requisition and routing it for approval. 

    How to Guide - coming soon

    Related Training Courses - Enroll here

    • PU100 Purchasing: Requisitions
    • PU101 Purchasing: Purchase Orders
    • PU102 Purchasing: Receipts and Maintenance
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Faculty Training

Below you will find faculty-specific Canvas resources, quick reference guides, and short how-to videos. These resources and references will help you learn to navigate and be successful in ctcLink system. 

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How Do I...?

Employee Self-Service Tutorials and Help Resources

On October 25, 2021, Bellingham Technical College moved to a new system for student and employee self-service. This new system, called ctcLink, changed the way we conduct college business. This section of the Training page was designed to help guide employees in completing some essential tasks based on your role and department. These resources will help you answer questions about performing basic tasks in ctcLink.

Click on the accordion box under the appropriate category for step-by-step instructions. Note: we will continue to add and refine information as it is developed. Check back often whenever you need help or have questions.

ctcLink Account

Employee Information

Faculty Information

Employee Time and Leave Reporting

Manager Self-Service

  • Approve Timesheets

    Managers need to approve timesheets (aka payable time) for their classified, hourly, and student employees. Hourly and student employees are only paid for time reported through ctcLink and that their manager approves.

    Deadlines:

    Pay Period    Normal Pay Date   Timesheet Deadline
    1st to 15th of month  25th day of month  16th day of month
    16th to end of month          10th day of month               1st day of month                

    Note:

    • Timesheets for a pay period can be submitted and approved multiple times if changes need to be made.
    • HR encourages hourly and student employees to submit their time worked each day. Managers can approve time as it is submitted or weekly, and do not need to wait until the end of the pay period to approve.

    Step-by-Step Directions (link opens new tab)

    Related Training Courses - Enroll here

    • MS100 HCM Manager Self-Service

  • Approve Leave Requests

    Managers need to approve employee leave requests. Unapproved leave requests will not be debited from the employees leave balance.

    Step-by-Step Directions (link opens new tab)

    Related Training Courses - Enroll here

    • MS100 HCM Manager Self-Service

  • Change and Update Employee Work Schedule

    Managers are able to change the assigned work schedule for an employee they supervise. This is an important task because employees can only report absences and leave for days included in their assigned work schedule.

    Step-by-Step Directions (link opens new tab)

    Related Training Courses - Enroll here

    • MS100 HCM Manager Self-Service

Finance, Accounting, and Purchasing

Human Resources

Student Services

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